Executive Assistant to the COO and CEO

1 week ago

Manila, National Capital Region, Philippines INQUIRER Full time

The Executive Assistant to the Chief Operating Officer (COO) and President/Chief Executive Officer (CEO) is a high-level administrative role that supports both executives in a fast-paced, dynamic business environment. This position requires exceptional organizational skills, strong communication abilities, and a proactive, solutions-oriented mindset. The Executive Assistant will act as a liaison between the COO, President/CEO, and other stakeholders, manage schedules, coordinate high-level meetings, and ensure the seamless operation of day-to-day activities for the executive team.

Key Responsibilities

  1. Executive Support:
    1. Provide high-level administrative support to the COO and President/CEO, managing their calendars and other correspondences with discretion and professionalism.
    2. Coordinate and schedule meetings, appointments, and events, ensuring optimal time management for both executives.
    3. Prepare and organize materials, reports, presentations, and other documents for executive meetings.
  2. Communication Liaison:
    1. Act as the primary point of contact between the executives and internal/external stakeholders, including employees, clients/investors, and partners.
    2. Draft and proofread correspondence on behalf of the executives, including emails, memos, and presentations.
    3. Screen and prioritize concerns and inquiries, ensuring timely responses or appropriate delegations.
  3. Project Management:
    1. Assist with tracking and managing key projects and initiatives led by the COO and President/CEO, ensuring deadlines and deliverables are met.
    2. Coordinate with internal teams, external vendors, and third-party organizations to facilitate project progress.
    3. Maintain project documentation and status updates, providing reports as needed.
  4. Meeting and Event Coordination:
    1. Organize logistics for meetings, conferences, and executive events, including arranging travel, accommodations, and transportation.
    2. Prepare agendas, meeting notes, and follow-up action items to ensure effective execution and follow-through on decisions.
    3. Ensure executives are fully prepared for meetings and events, anticipating needs and providing relevant background information.
  5. Travel Coordination:
    1. Arrange domestic and international travel, including flights, hotels, car services, and itineraries.
    2. Ensure all travel arrangements align with executives' schedules and priorities.
  6. Office Management and Coordination:
    1. Manage office supplies and resources, ensuring the smooth operation of the executive office.
    2. Maintain filing systems, both physical and digital, and ensure timely access to important documents.
    3. Handle routine office management tasks, including maintaining office equipment and systems.
  7. Strategic Support:
    1. Conduct research and prepare summaries or briefings on industry trends, market insights, and competitive analysis to support executive decision-making.
    2. Assist with strategic planning and implementation by tracking goals and providing relevant updates.
  8. Perform other related tasks that may be assigned from time to time.
Minimum Qualifications

  • Bachelor's degree in Business Administration, Management, or related field
  • At least 5 years of experience in a similar executive assistant or administrative role
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools
  • Ability to work independently and take initiative in a fast-paced, evolving environment
  • Strong interpersonal skills and the ability to work with a diverse range of individuals and teams
  • Discretion and the ability to handle confidential matters with professionalism
  • Proactive, detail-oriented, and able to prioritize effectively
  • High level of emotional intelligence and adaptability
  • Ability to maintain composure and professionalism under pressure
  • Strong problem-solving skills and a solutions-oriented mindset
#J-18808-Ljbffr

  • Executive Assistant to CEO

    3 days ago

    Manila, National Capital Region, Philippines Top1movers Worldwide Inc. Full time

    At Top1movers Worldwide Inc., we are seeking a highly skilled and organized Executive Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our CEO, ensuring seamless day-to-day operations and maintaining a high level of confidentiality.Job Responsibilities:Assist the CEO with daily tasks, including...

  • Executive Assistant to CEO

    1 week ago

    Manila, National Capital Region, Philippines Klaiya Full time

    About UsKlaiya is an advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are one of the...

  • Executive Assistant to CEO

    6 days ago

    Manila, National Capital Region, Philippines Omeba Solution Inc. Full time

    About UsKlaiya is an advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are one of the...

  • Executive Assistant to the CEO

    2 days ago

    Manila, National Capital Region, Philippines Q2 HR Solutions Inc. Full time

    Company Industry: Fashion RetailLocation: Pasig CitySchedule: Mon-Fri OnsiteJob Description: Executive Assistant to the CEOPosition Overview:We are seeking an Executive Assistant to the CEO who thrives in a fast-paced, ever-evolving environment. This individual will be a true partner to the CEO, handling a wide variety of administrative, strategic, and...

  • Executive Assistant

    5 days ago

    Manila, National Capital Region, Philippines Level - Virtual Recruitment & Staffing Full time

    Job DescriptionWe're seeking a talented Executive Assistant to join our team and support our CEO. As an Executive Assistant, you will be responsible for managing complex administrative tasks, coordinating meetings and appointments, and providing exceptional support to the CEO's professional and personal life.About LevelLevel is a fast-growing recruiting and...

  • Senior Assistant to CEO

    5 days ago

    Manila, National Capital Region, Philippines HireArchi LLC Full time

    Job Title: Senior Assistant to CEOWe are looking for a highly skilled and experienced Senior Assistant to CEO to join our team. As a key member of our leadership team, you will provide exceptional support to our CEO and Founder, driving the successful execution of executive functions and contributing to the company's growth.About the Job:Manage the CEO's...

  • Executive Assistant to the CEO and CFO

    2 days ago

    Manila, National Capital Region, Philippines Lennor Group Full time

    About Lennor GroupAs a proudly Filipino company, we are committed to providing world-class business solutions that contribute to economic growth and development. Our deep understanding of the market, combined with our global perspective, allows us to effectively serve businesses across various sectors and scales.At Lennor Group, we measure our success by the...

  • Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines KMC SAVILLS, INC. Full time

    Job Title: Executive AssistantAbout the Role:We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to our Chief Operating Officer. The successful candidate will be responsible for managing the COO's calendar, handling correspondence, preparing reports and presentations, and coordinating logistics for events...

  • Executive Assistant To CEO

    5 days ago

    Manila, National Capital Region, Philippines Tumbler Holdings Inc Full time

    Title: Executive Assistant and Chief of StaffLocation: Remote (Philippines)Reports to: CEO / FounderJob Summary:TumblerWare is seeking a highly proactive and strategic Executive Assistant (EA) who has the potential to grow into a Chief of Staff role. This is not a conventional EA position—it requires a strong operational mindset, problem-solving skills,...

  • Senior Assistant to CEO

    2 days ago

    Manila, National Capital Region, Philippines HireArchi Full time

    BenefitsHireArchi offers a competitive salary and benefits package, including 13th Month Pay, HMO & Govt. Contribution Allowance (after a 90-day probationary period), and Personal Time Off (after a 90-day probationary period). Our dynamic work environment provides opportunities for career progression and professional growth.Job DescriptionWe are seeking a...

  • Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines KMC SAVILLS, INC. Full time

    POSITION: Executive AssistantLOCATION: BGC, TaguigNO OF VACANCY: 1JOB QUALIFICATION:Must be a graduate of Bachelor's degree in Office Administration, Business Administration, Psychology, or a related field.Certifications in executive assistance or project management is preferred.Must have 2-3 years related work experienceFresh Graduates are welcome to...

  • Executive Officer to CEO

    6 days ago

    Manila, National Capital Region, Philippines Omeba Solution Inc. Full time

    About UsOmeba Solution Inc. is a leading advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing.We are the center of excellence that helps businesses establish and develop their online presence and brand awareness.With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we...

  • CEO Support Specialist

    3 days ago

    Manila, National Capital Region, Philippines Top1movers Worldwide Inc. Full time

    We are looking for a highly skilled and organized Support Specialist to join our team at Top1movers Worldwide Inc.. As an Executive Assistant to the CEO, you will be responsible for providing top-notch administrative support, ensuring seamless day-to-day operations, and maintaining a high level of confidentiality.Key Responsibilities:Provide administrative...

  • Assistant to CEO

    5 days ago

    Manila, National Capital Region, Philippines BH Properties Full time

    ASSISTANT TO CEOCompanyBH Properties is a privately held commercial real estate investment firm focused on markets throughout the Western United States. The Company is vertically integrated, with offices in Los Angeles, Phoenix, Dallas, Houston, San Francisco, and Seattle. Our 31-year track record and balance sheet allow us to move quickly and creatively,...

  • Executive Assistant to the Director

    5 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    Key ResponsibilitiesMaintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...

  • Senior Assistant to the Executive

    5 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    About the RoleWe are seeking a highly experienced Senior Assistant to the Executive to join our operations team. The successful candidate will have previous experience in a similar role and excellent leadership skills. As a key member of our team, you will be responsible for providing administrative support to our executive team, including maintaining and...

  • Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines Torero Global Outsourcing Corp. Full time

    Torero Global Outsourcing Corp. is looking for an Executive Assistant to join our team. As an essential member of our operations, you will be responsible for providing comprehensive support to our CEO.Responsibilities:Coordinate various processes and reporting tasks within the companyProvide support to the CEO, managing all general administrative tasksAttend...

  • Senior Executive Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines International Blockchain Consulting Full time

    IBCGroup.io is a leading blockchain and crypto advisory firm, dedicated to providing innovative solutions and insights in the rapidly evolving crypto space. We are seeking a talented Executive Assistant to the CEO to join our dynamic team.TERMS: ON-SITE/REMOTE WORKKey Responsibilities:Manage the CEO's calendar, schedule meetings, and coordinate travel...

  • Executive Protection Officer

    6 days ago

    Manila, National Capital Region, Philippines TGI Full time

    This position requires a highly skilled and experienced driver to provide close personal security for the CEO/COO and their family.You will be responsible for planning and executing transportation routes, safely transporting passengers, and maintaining a secure environment at all times.Key Responsibilities:Plan and execute transportation routes, ensuring the...

  • Executive Assistant To Ceo

    3 days ago

    Manila, National Capital Region, Philippines Top1movers Worldwide Inc. Full time

    On-site - Manila 1-3 Yrs Exp Bachelor Full-timeJob DescriptionGovernment Mandated BenefitsAnnual Company Trip, Company EquipmentMaternity & Paternity Leave, Sick Leave, Solo Parent Leave, Special Leave for Women, Unpaid Extended LeaveDescriptionAssist the Executive with daily administrative tasks that includes completing reports, composing, and preparing...