Senior Business Operations Coordinator

High-Performing Executive Assistant Opportunity

Our esteemed client seeks a highly skilled and organized Executive Assistant to provide exceptional support in managing their busy schedule, email inbox, and various tasks.

Responsibilities:

• Calendar Management: Manage the executive's calendar to prevent conflicts and overlapping appointments, schedule client consultations during preferred time blocks, and implement a color-coded calendar system for clear visibility of different types of commitments.
• Email Management: Oversee and organize three separate inboxes, ensuring all emails are reviewed, prioritized, and actioned, respond to emails directly as the assistant, maintaining professionalism and consistency in communication, and utilize a custom GPT tool to draft responses aligned with brand voice, tone, and communication standards.
• Content and Social Media Support: Monitor and engage with comments and direct messages across business social media accounts, provide light content support, including basic content creation and posting, and maintain consistency with brand messaging and tone across all digital platforms.
• Task and Project Coordination: File & Document Management: Organize desktop files and ensure proper digital filing systems are maintained, upload missing documents to Google Drive for secure storage, and lead an initial desktop cleanup project (e.g., scheduled over a weekend), followed by routine file organization and upkeep; AI (Custom GPT) Support: Support the development and refinement of custom GPTs, categorize and streamline existing GPT chat threads into well-labeled folders, and demonstrate an 'AI-forward' mindset, with the ability to learn and adapt to evolving AI tools; Canva Management: Manage design templates, cover photos, and marketing collateral within Canva, organize existing projects for streamlined access and usability, and update and refine brand kits for consistency across all brands; Photo & Media Organization: Curate and organize an extensive camera roll (42,000+ photos and videos) across iCloud and mobile devices, sort and categorize media into personal and professional collections, such as family, pets, and travel.
• Personal Administrative Support: Travel Planning: Arrange travel logistics, including flights, hotel accommodations, and transportation, typically on a monthly basis, provide organized itineraries with all relevant details in advance; Client Gifting & Referrals: Coordinate and execute client gifting initiatives, including thank-you packages, referral gifts, and holiday deliveries, manage address lists, source packaging, and ensure timely fulfillment; SOP & Workflow Development: Assist in drafting and implementing Standard Operating Procedures (SOPs) and workflows, ensure documentation reflects brand standards, policies, and communication style.

Our client is a multi-passionate entrepreneur, attorney, and certified life coach on a mission to empower people to design and live the life of their dreams. She leads three thriving brands: a modern law firm that simplifies business law, a coaching platform that uplifts ambitious professionals, and a wellness community centered on movement, mindfulness, and connection. With her businesses growing and a young family at home, she is building a foundation of clarity, structure, and flow to keep everything moving with ease. Her work blends strategy with soul—delivering legal expertise, coaching, and wellness experiences that truly change lives.

Required Skills and Qualifications:

• Exceptional Organization – Able to juggle multiple priorities, manage details flawlessly, and keep systems running smoothly.
• Growth Mindset – Motivated to take care of yourself, live a balanced life, and continually seek personal and professional growth.
• Wellness-Aligned – Passion for health, yoga, pilates, or mindfulness practices is a strong cultural fit.
• AI-Progressive – Comfortable learning and leveraging AI tools to streamline workflows and boost productivity; knowledge in building or managing custom GPTs is a huge plus.

Benefits:

• 13th Month Bonus
• Permanent Work-from-Home / Remote Set-up
• Health Insurance
• Dental Insurance
• Mental Health Insurance
• Great Starting Salary
• Growth Opportunity
• Performance-Based Raises
• Prizes and Bonuses

Join our team means becoming part of a heart-centered, purpose-driven culture—one that radiates sunshine, values balance, and celebrates impact. Together, you'll create meaningful work that uplifts others while keeping joy at the center of the journey.

Culture and Core Values:

• Sunshine First – Lead with positivity and create clarity, joy, and abundance in every interaction.
• Growth Mindset – Embrace wellness, personal growth, and a balanced life as part of the journey.
• Embodiment & Presence – Be grounded, mindful, and bring energy-centered simplicity into your work.
• Empowerment – Build trust through proactive support, independence, and accountability.
• Gratitude & Lightness – Work with kindness, emotional intelligence, and a touch of fun—even when things get busy.

Together, the team shines brighter by empowering each other and those they serve.

What's in it for You?

• Thrive in a supportive, values-driven culture where family, balance, and love are celebrated.
• Gain unique learning opportunities from an executive who blends business wisdom with personal growth.
• Enjoy a high level of autonomy—no micromanaging, just trust and accountability.
• Take on advanced responsibilities as you grow into a more impactful role.
• Develop new skills in cutting-edge tools like AI and custom GPTs.
• Learn the ins and outs of smart systems, organization, and workflow design.
• Work in an environment that values family, love, and balance just as much as business success.

Your next big opportunity starts here—ready to take the leap?

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