Senior Administrative Professional

8 hours ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time $12,000 - $21,800

Job Summary: We are seeking a detail-oriented professional to serve as an administrative assistant for senior management.

This role requires managing complex schedules, coordinating travel, preparing presentations, and handling confidential correspondence.

Key Responsibilities:
  • Own scheduling - coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Arrange personal and business travel - manage end-to-end bookings, itineraries, and contingency plans.
  • Prepare high-quality presentations - ensure branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence - write letters and communication with a polished tone.
  • Maintain databases - update and manage key records with 100% accuracy.
  • Coordinate across departments - ensure smooth information flow between teams.
  • Handle phone-based scheduling - act as liaison when email scheduling is restricted.
  • Protect confidentiality - manage sensitive medical and operational information with discretion.
  • Support special projects - provide deliverables under tight deadlines.
Requirements:
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential information.

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