Remote Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time A$12,000 - A$15,000
About the Role

This is a remote administrative assistant position that requires high-level organizational skills, excellent attention to detail, and the ability to work independently. The ideal candidate will have prior experience supporting professionals in accounting firms, particularly those with Australian-based clients.

The successful candidate will be responsible for managing calendars, coordinating meetings across multiple time zones, and ensuring timely communication with clients and legal professionals. This role also involves handling ASIC-related secretarial work, maintaining internal databases, and preparing documents with high accuracy.

Key Responsibilities:
  • Manage calendars, book appointments, and coordinate meetings across multiple time zones
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
  • Maintain and update internal databases and document registers
  • Prepare, review, and format documents and correspondence with high accuracy
  • Provide admin support to team members across different departments
  • Assist with basic e-marketing and social media scheduling or content coordination
  • Ensure confidentiality, compliance, and accurate record keeping at all times
Required Skills and Qualifications:
  • Strong attention to detail and organisational skills
  • A high level of maturity and discretion in handling sensitive information
  • Prior experience or exposure to e-marketing or social media coordination is desirable
  • Excellent verbal and written English communication skills
  • Proven ability to manage calendars and appointments independently
  • Self-motivated with the ability to work remotely and manage time effectively
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills:
  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • Understanding of ASIC requirements and company secretarial processes
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus. Experience or ability to use projects or GPT on ChatGpt.
About Us:

We are a growing Accounting services firm offering flexible remote working environments, growth opportunities, and a supportive team.

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