Highly Organized Administrative Professional

1 day ago

Cabuyao, Calabarzon, Philippines beBeeExecutive Full time ₱60,000
Job Opportunity

This role requires a highly organized and proactive administrative professional to provide exceptional support to senior leadership across multiple functional areas.

Key Responsibilities
  1. Calendar and Schedule Management:
  • Coordinate and maintain complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
  • Manage recurring and ad-hoc meetings, including 1:1s and team meetings
Communication Management:
  • Act as the primary point of contact for internal and external communications on behalf of senior leaders
  • Compose, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses
Meeting Coordination:
  • Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
  • Participate in team and leadership meetings as required to gain context on priorities and critical business activities
Travel Arrangements:
  • Plan and coordinate domestic and international travel itineraries, including flights, accommodations, and logistics
Administrative Support:
  • Maintain confidentiality and handle sensitive information with discretion
  • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects
Team Collaboration:
  • Collaborate with other administrative professionals to ensure seamless operations across functional areas

The ideal candidate will possess excellent communication and organizational skills, with a strong attention to detail and ability to handle confidential information.

Requirements
  1. Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
  2. Experience working on a Mac operating system is necessary
  3. Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones
  4. Bachelor's degree or any certificate course (required)
  5. Excellent phone, email, and instant messaging communication skills
  6. Excellent English communication skills, both written and verbal (at least B2 level)
  7. Solid organizational & time management skills
  8. Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  9. Experience with word-processing software and spreadsheets (e.g., MS Office)
  10. Knowledge of online calendars and scheduling (e.g., Google Calendar)
  11. Proactive attitude & willingness to be trained
  12. Able to work on a graveyard shift

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