Administrative Professional
1 day ago
We are seeking a highly skilled and detail-oriented individual to fill the position of Administrative Professional. This role requires prior experience working in a medical setting, handling sensitive patient information, coordinating schedules, and providing exceptional support.
Key Responsibilities- Manage executive calendars, travel arrangements, and meeting coordination with precision and efficiency.
- Serve as the primary point of contact for patients, clients, and partners via phone, email, or virtual reception, maintaining professionalism and confidentiality.
- Schedule medical appointments, follow-ups, and patient reminders with accuracy and care, adhering to scheduling systems and CRMs.
- Maintain and update patient and office records, ensuring data integrity and compliance with HIPAA regulations.
- Support executives with document preparation, meeting notes, and task follow-ups, demonstrating strong organizational and time management skills.
- Ensure smooth day-to-day coordination of office and scheduling operations, upholding high standards of quality and service.
- Prior experience in a medical setting is required, preferably in a clinic or hospital environment.
- Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is highly valued.
- Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality is essential.
- Strong organizational, multitasking, and attention to detail skills are necessary to excel in this role.
- Excellent written and verbal communication skills are required to effectively interact with patients, clients, and executives.
- Proficiency in Microsoft Office or Google Workspace and experience with scheduling or CRM tools are preferred.
- A highly motivated, adaptable, and proactive mindset is crucial for success in this dynamic role.
- Opportunity to work in a fast-paced medical environment.
- Chance to develop skills and expertise in administrative support.
- Collaborative team environment.
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