Administrative Professional
22 hours ago
We are seeking an organized and detail-oriented individual to join our team as an administrative professional. This role involves providing administrative support, managing documents, and ensuring seamless day-to-day operations.
Key Responsibilities:- Manage incoming phone calls and direct them accordingly or take messages
- Enter work orders into the system and update job statuses in a timely manner
- Create and process invoices accurately and efficiently
- Assist with accounts payable and receivable entries
- Research permit and license requirements for new projects, job sites, or services
- Maintain and organize digital and paper records for jobs, invoices, and documentation
- Support scheduling, email correspondence, and other office tasks as needed
- Proven experience in administration or bookkeeping roles
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Excellent communication skills
- Strong organizational and multitasking abilities
- Ability to handle confidential information
- Familiarity with permit/license research or willingness to learn
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