Administrative Coordinator
1 week ago
As a highly skilled Administrative Coordinator at Primover Consultancy Services, Inc., you will play a critical role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative support to our senior staff, ensuring that all tasks are completed efficiently and effectively.
Key Responsibilities
- Maintain physical and digital filing systems to ensure accurate and up-to-date records.
- Answer phone calls, direct callers to the appropriate personnel, and schedule appointments.
- Respond to emails and other digital queries and correspondence in a timely and professional manner.
- Manage calendars for senior staff, including making travel arrangements.
- Draft and edit letters, reports, and other documents using word processing and presentation software.
- Input and update information in databases and spreadsheets to ensure accuracy and consistency.
- Prepare meeting agendas and take meeting minutes to ensure that all stakeholders are informed and up-to-date.
- Coordinate logistics for meetings, including room setup and catering.
- Operate and maintain office equipment, including printers, copiers, and fax machines.
- Work with maintenance staff and outside vendors to ensure that office equipment is in good working order and office supplies are always on hand.
- Research as requested and compile and summarize information for reports or presentations.
- Work closely with other administrative staff and support other colleagues as needed.
- Maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Requirements
- High school diploma or equivalent required; degree in a related field preferred.
- Minimum of 2 years of experience in an administrative role.
- Excellent communication and organizational skills.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Proficiency in Microsoft Office and Google Suite.
- Ability to maintain confidentiality and handle sensitive information with discretion.
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