Virtual Professional

17 hours ago

Davao City, Davao, Philippines beBeeAdministrative Full time $30,000 - $50,000
Executive Support Specialist (Generalist)

We are seeking a proactive and energetic professional to join our dynamic team. This role is ideal for a versatile individual with experience in project management and call center environments, who can seamlessly support C-level executives and collaborate across multiple business functions including finance, accounting, executive assistance, sales, marketing, operations, and general administration.

Key Responsibilities:
  • Executive Support: Manage calendars, schedule meetings, and coordinate travel arrangements for C-level executives. Serve as a liaison between executives and various departments to ensure effective communication and follow-up.
  • Project Management and Operations: Assist in planning, tracking, and reporting on project progress. Coordinate with cross-functional teams to ensure project deadlines and deliverables are met. Help in the company's overall operational efficiency.
  • Call Management: Act as a point of contact for calls and executive leadership. Facilitate communication, resolve issues, and implement process improvements.
  • Financial & Administrative Support: Support finance and accounting tasks such as budgeting, expense tracking, and preparing financial reports. Handle general administrative duties including data entry, file management, and correspondence.
  • Sales & Marketing Assistance: Collaborate on marketing campaigns and sales initiatives. Prepare reports and presentations to support business development efforts.
  • Generalist Duties: Manage multiple tasks simultaneously, adapting quickly to changing priorities. Proactively identify and implement process improvements to enhance operational efficiency.
Qualifications:
  • Experience & Skills: Proven experience as a virtual assistant, executive assistant, or similar role. Preferred background in project management and call center experience. Demonstrated experience working with C-level executives and across various business functions. Solid understanding of finance, accounting, sales, and marketing processes. Excellent organizational skills with the ability to manage multiple priorities concurrently. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, project management tools, and virtual collaboration platforms.
  • Attributes: A proactive, energetic approach with a strong attention to detail. Ability to work independently and as part of a collaborative team. Adaptability and eagerness to learn in a fast-paced, evolving environment.
  • Education: A Bachelor's degree in Business Administration or a related field is preferred.

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