Administrative Support Specialist

2 days ago

Cebu City, Central Visayas, Philippines beBeeCoordinatormanagement Full time ₱900
Facilities Coordinator Job Description

As a Facilities Coordinator, you will be responsible for providing administrative and logistical support to the facilities team, ensuring the smooth operation of day-to-day facilities activities. This includes coordinating maintenance, repairs, and renovations, as well as managing facilities-related projects, vendors, work orders and purchase orders.

Key Responsibilities:
  • Manage stakeholder relationships with contract stakeholders.
  • Process invoice and purchase orders in an accurate and timely manner.
  • Prepare various accounting statements, monitor budgets, and update financial reports.
  • Oversee vendor relationships to ensure they meet quality, cost, and service requirements.
  • Provide administrative support including record-keeping, communication, and documentation.
Requirements:
  • Bachelor's Degree or equivalent in a related field.
  • At least 2 years of experience as a Facilities Coordinator, handling vendors, contractors, processing work orders, purchase orders and invoices.
  • Background in Facilities Management Operations.
  • Proficient in MS Office Applications.
  • Able to work on a shifting schedule, 6 days a week, weekends/holidays.
Benefits:
  • Annual Merit Increase.
  • Performance Bonus.
  • 7 days of sick leave credits (unused credits convertible to cash).
  • 7 days of vacation leave credits (unused credits rolled over the following year).
  • HMO and Life Insurance from Day 1.
  • Autonomy in work - We support and reward creators and doers, encourage innovation and an entrepreneurial mindset.
  • Inclusivity and Accessibility - We enable, value and embrace diverse perspectives across many dimensions.
  • Safety and Well-being - You'll be provided with the work environment, resources and tools to feel like your most productive self and offered support for your total wellbeing.
About Us:

We prioritize excellence and foster a collaborative culture built on shared values: respect, integrity, service, and excellence. We value diversity and encourage individuals to bring their unique perspectives and skills to our team. By joining us, you will have the opportunity to chart your own career path and reach your full potential.

This role is ideal for those who are detail-oriented, organized, and possess excellent communication and interpersonal skills. If you're looking for a dynamic and supportive work environment, we encourage you to apply for this exciting opportunity.

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