Administrative Coordinator

16 hours ago

Tarlac City, Central Luzon, Philippines beBeeSupport Full time ₱1,200 - ₱1,500
Job Title: Support Specialist

This role involves providing administrative support to senior management and ensuring the smooth operation of all departments.

Key Responsibilities:
  • Office Administration: Oversee daily operations, manage office supplies, equipment, and facilities.
  • Administrative Assistance: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with organizational policies and procedures, assist in updating them as needed.
Financial Management:
  • Budget Oversight: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance team.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Communication and Project Coordination:
  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.
  • Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
Compliance and Safety:
  • Regulatory Compliance: Ensure compliance with all relevant regulations and standards, including occupational health and safety requirements.
  • Safety Protocols: Assist in developing and implementing safety protocols and procedures, and ensure they are followed by all employees.

Required Skills:

  • Organizational Abilities: Ability to manage multiple tasks and priorities efficiently.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners.
  • Problem-Solving: Ability to identify and resolve administrative and operational issues proactively.

Essential Qualifications:

  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.
  • Experience in supplier negotiations, cost management, and purchasing processes.
  • Ability to analyze costs and optimize purchasing efficiency.
  • Strong organizational skills with keen attention to detail.
  • Excellent communication and stakeholder management skills.
  • Ability to multitask, prioritize workloads, and work efficiently in a remote environment.

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