Administrative Support Specialist

3 days ago

Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time $35,000 - $55,000
Job Title: Executive AssistantOverview:

As a key member of our organization, you will provide high-level administrative support to the Head of IT Site Management. This includes ensuring seamless communication and collaboration with the Global IT organization.

The ideal candidate will have a proactive approach, strong organizational skills, and excellent interpersonal abilities.

You will be responsible for local IT onboarding, pulse-checking with employees, supporting site-wide bonding activities, seating plan, and establishing manager meetings, newsletters, supporting job fairs, and employee engagement initiatives.

This is an exciting opportunity to work in a dynamic environment and contribute to the success of our team.

Responsibilities:
  • Supporting the Head of IT Site Management in ensuring well-functioning communication and collaboration with the Global IT organization.
  • Providing efficient and transparent interaction with key stakeholders including global and local Management, HR, Administration, and Finance.
  • Supporting colleagues from IT and Group Functions when they raise questions regarding day-to-day operations.
  • Advising and coaching IT colleagues on compliance with internal regulations and procedures.
  • Supporting the development and implementation of workplace policies and improvement initiatives in line with company strategy.
  • Maintaining Site Management SharePoint site.
  • Preparing reports and presentations.
Qualifications:

Our Requirements:

  • Showing initiative and ability to execute tasks efficiently.
  • Proficiency in English (both written and oral).
  • Planning, organization, and administrative skills.
  • Proficiency level in Microsoft Office (PowerPoint, Word, Excel, Visio).
  • Working experience in a global environment would be an asset.
  • Knowledge of Photoshop tool would be an asset.

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