Highly Skilled Administrative Professional

14 hours ago

Paranaque City, Calabarzon, Philippines beBeeParalegal Full time ₱53,000 - ₱85,460
Executive Assistant - Paralegal/Law Firm Expert

We are seeking a skilled Executive Assistant with paralegal or law firm experience to support our organization.

Key Responsibilities:
  1. Provide administrative and legal support, including document preparation, file management, and coordination with counsel or staff.
  2. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  3. Monitor internal projects, facilitate team communication, and organize company data.
  4. Handle sensitive information with discretion.
  5. Manage inboxes, respond to emails, follow up on correspondence, and flag priority messages.
  6. Conduct client communication via phone and email for scheduling, updates, and inquiries.
  7. Assist in tracking case deadlines, hearing schedules, and deliverables.
Requirements:
  1. Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  2. Background or experience working in a law firm or handling paralegal duties is highly desirable.
  3. Bachelor's degree or certificate in paralegal studies, business administration, or a related field (required).
  4. Excellent English communication skills, both written and verbal (at least B2 level).
  5. Strong phone, email, and instant messaging communication skills.
  6. Outstanding organizational and time management skills.
  7. Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
  8. Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
  9. Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus.
  10. Proactive, detail-oriented, and comfortable working independently.

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