Highly Organized Administrative Professional
2 days ago
Job Summary:
We are seeking a highly organized and proactive administrative professional to support our team in managing daily operations, responsibilities, and marketing initiatives.
This role requires a detail-oriented, self-motivated individual with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.
Key Responsibilities:- Administrative Support:
- Manage and triage incoming inquiries, categorize, route, and escalate issues as necessary
- Optimize calendar management, scheduling meetings, resolving conflicts, and sending invitations
- Maintain and update databases (vendor lists, etc.)
- Oversee computer and equipment maintenance, management, and procurement
- Coordinate office supplies and maintenance
- Arrange travel, accommodations, itineraries, and related correspondence
- Create detailed expense reports for business trips
- Client Development Support:
- Triage and respond to inbound inquiries from potential clients
- Maintain the CRM and ensure accurate daily updates
- Assist in organizing business development activities
- Send welcome packages to new clients
- Communications & Marketing Support:
- Support updating website and social content created by the team
- Manage online entries for awards
- Reach out to journalists and send press releases
- Research contacts for journalists, events, and other outlets
- Support founders in press or event initiatives
- Assist in managing the content calendar for social media
- Help coordinate in-house projects such as holiday gifts and events
- Research speaking engagements for the founders
- HR & Finance Support:
- Maintain the payroll system, onboarding/offboarding employees, updating salaries, and managing group insurance plans
- Draft contracts for employees and freelancers
- Manage sick leave protocols and communications
- Support recruitment processes, including candidate applications
- Coordinate employee onboarding and offboarding
- Process and manage accounts payable and receivable
- Perform weekly bookkeeping reconciliations
Required Skills and Qualifications:
• Excellent organizational and time management skills
• Strong communication and decision-making skills
• Ability to thrive in a fast-paced environment
Benefits:
• Competitive salary and benefits package
• Opportunity to work with a dynamic and growing organization
Others:
• This is a full-time position
• We offer a flexible work environment
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