Highly Skilled Administrative Support Specialist

2 days ago

Paranaque City, Calabarzon, Philippines beBeeExecutive Full time $90,000 - $120,000
Job Title: Executive Assistant

This is a key role for our organization. We are looking for an exceptional Executive Assistant to provide comprehensive administrative and strategic support.

The successful candidate will serve as a trusted liaison across all divisions, demonstrating organizational skills, technical proficiency, and strategic thinking.

  • Manage global calendars and travel logistics, including visas and itineraries.
  • Prepare executive materials: briefings, reports, presentations.
  • Handle confidential correspondence and stakeholder communications.
  • Organize board meetings, investor relations, and strategic sessions.
  • Maintain filing systems and document control.
  • Liaise between CEO and cross-functional teams.
  • Coordinate projects and track deliverables.
  • Support business reviews, reports, and regulatory filings.
  • Assist with M&A due diligence.
  • Manage external partnerships and regulatory interactions.
  • Oversee legal, audit, and compliance communications.
  • Coordinate HQ-subsidiary activities.
  • Lead PR and media engagements.
  • Design materials using Adobe Suite, upholding brand standards.
  • Manage digital assets and support product launches.
  • Coordinate with external creative and technical agencies.
Required Skills:
  • Bachelor's degree in Business, Communications, or related field (preferred).
  • MBA or advanced degree is a plus.
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing.
  • Knowledge of intellectual property management and patent processes.
  • Professional certification in project management (PMP) or administrative management (CAP).
  • Experience with pharmaceutical or nutraceutical product development cycles is preferred.
  • Understanding of international regulatory requirements and compliance standards.
  • Experience with investor relations and capital markets.
  • C-level support experience in multinational environments.
  • Ability to handle confidential information and ensure regulatory compliance.
  • Excellent English communication skills; additional languages are a plus.
  • Strong organizational, project management, and problem-solving skills.
  • Independent, detail-oriented, and adaptable to different time zones.
  • Culturally aware and security-conscious (NDAs, info security, background checks).
  • Proficient in MS Office 365 and Adobe Creative Suite.
  • Familiar with CRM tools (Salesforce, HubSpot), project management tools (Asana, Monday.com), video platforms (Zoom, WebEx), document management, and basic HTML/CSS for email/web content.
  • Amenable to work flexible hours.
Benefits:

This role offers the opportunity to work in a fast-paced environment and contribute to the success of our organization.

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