Senior Administrative Professional

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time $40,000 - $60,000
Job Overview

This role involves managing schedules, coordinating meetings, preparing reports and presentations, and handling confidential information.

The Executive Assistant will provide high-level administrative support to senior executives.

Key Responsibilities
  1. Manage calendars, schedule meetings, and arrange appointments with efficiency.
  2. Prioritize and organize daily tasks to meet deadlines, ensuring seamless execution.
  3. Coordinate and prepare agendas, meeting materials, and follow-up tasks for internal and external meetings effectively.
  4. Handle and prioritize incoming communications (emails, phone calls, and correspondence) professionally.
Project Coordination:
  1. Assist with planning and execution of key operational projects by tracking progress and ensuring deadlines and deliverables are met consistently.
  2. Coordinate project meetings, create presentations, and gather data and reports efficiently.
  3. Track status of operational initiatives and provide updates to senior executives promptly.
Communication & Liaison:
  1. Act as the main point of contact between senior executives and internal/external stakeholders effectively.
  2. Draft and proofread emails, presentations, and reports on behalf of senior executives professionally.
  3. Manage confidential information with discretion and integrity.
Office & Operational Support:
  1. Manage and organize documents, contracts, and records related to operations securely.
  2. Assist with preparation of operational reports and performance tracking documents accurately.
Event Planning & Travel Management:
  1. Organize conferences, meetings, and company events seamlessly.
  2. Arrange logistics, participants, and materials in advance efficiently.
  3. Plan, coordinate, and book travel itineraries including flights, transportation, hotels, and travel insurance successfully.
  4. Ensure compliance with corporate travel policies.
  5. Prepare detailed travel briefs thoroughly.
Visa, Immigration & Embassy Coordination:
  1. Manage visa applications, work permits, and documentation for executive travel efficiently.
  2. Liaise with visa agencies, consulates, and immigration consultants effectively.
  3. Coordinate with embassies/consulates for appointments and documentation securely.
  4. Ensure notarization and authentication as required.
  5. Keep accurate records meticulously.
Medical & Health Support:
  1. Schedule medical appointments efficiently.
  2. Maintain confidential logs of medical actions discreetly.
  3. Coordinate with medical providers and handle insurance documents as required accurately.
Personal & Family Assistance:
  1. Manage personal calendar items and coordinate with household staff or others to facilitate smooth operations for the family successfully.
Qualifications

Minimum Qualifications:

  • Bachelor's degree in Business Administration, Communications, or related field.
  • Exceptional organizational and time management skills; ability to manage multiple projects simultaneously effectively.
  • Strong verbal and written communication skills; professional interpersonal skills with executives, employees, clients, and partners.
  • Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), email management, and scheduling tools efficiently.
  • Ability to handle sensitive information with discretion and maintain confidentiality securely.
  • Strong problem-solving, decision-making, and attention to detail; ability to work independently and be resourceful.

  • Administrative Professional

    2 weeks ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time

    The role of an administrative assistant involves managing daily activities, including organizing meetings, preparing documents, and coordinating with senior management.Key tasks include drafting key documents, collating presentations, submitting reports, maintaining corporate records, and handling personnel identification documents.This position primarily...

  • Administrative Professional

    2 days ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱180,000 - ₱270,000

    Job OpportunityWe are seeking a skilled professional to oversee administrative and human resources functions.The ideal candidate will possess strong knowledge of HR best practices, employment laws, and administrative procedures, as well as excellent communication and organizational skills.Main Responsibilities:Maintain accurate personnel records.Update...

  • Senior Database Professional

    6 days ago

    Quezon City, National Capital Region, Philippines beBeeDatabase Full time ₱60,000 - ₱120,000

    We are seeking an experienced Senior Database Administrator to join our team. The ideal candidate will have a strong background in database management and administration.Job DescriptionThe Senior Database Administrator will be responsible for designing, implementing, and maintaining database systems to ensure optimal performance and security.This...

  • Senior Administrative Coordinator

    1 day ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱800,000

    Administrative Assistant RoleThis is an exciting opportunity for a highly organised and detail-focused individual to join our team as an Administrative Assistant. The role requires strong organisational skills, confidentiality, and professionalism while upholding the highest standards of accuracy in financial tasks like invoicing, payroll, and...

  • Administrative Professional

    6 days ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱250,000 - ₱500,000

    Job DescriptionWe are seeking a highly skilled and motivated Lodgement/ Administrative Specialist to join our team. As a key member of our organization, you will be responsible for ensuring the smooth operation of administrative functions.Participate in suggesting improvements in processes, policies, and procedures.Comply with administrative processes,...

  • Administrative Support Professional

    7 days ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱360,000 - ₱480,000

    Job Title: Administrative Support ProfessionalWe are seeking a highly skilled and detail-oriented administrative support professional to join our team.This role will involve providing exceptional administrative support to various departments, including operational and administrative teams, accounting, production, and executives.Key...

  • Senior Database Administrator

    6 days ago

    Quezon City, National Capital Region, Philippines STRADCOM Corporation Full time

    Join to apply for the Senior Database Administrator role at STRADCOM CorporationGet AI-powered advice on this job and more exclusive features.OverviewSenior Database Administrator role at STRADCOM Corporation. Responsibilities and qualifications are described below.Responsibilities1.1 Program the sequence and priority of action steps to be followed by the...

  • Senior Administrative Professional

    4 days ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱78,300

    Job Title:">Sr. Administrative Officer – NHTO">Job Description:">Coordinate planning, organization, and execution of activities that provide essential support services to office operations.Ensure timely fulfillment of administrative needs for the NHTO Operations and IT Divisions.Oversee daily office functions, track directives and work plans, ensure...

  • Senior Salesforce Administrator

    2 days ago

    Quezon City, National Capital Region, Philippines Atlantis Consulting Full time ₱900,000 - ₱1,200,000 per year

    Title: Senior Salesforce Administrator (FinTech, Mid-Senior Level) Role: Senior Salesforce Administrator Location: Manila, Philippines Company: FinTech leader in digital payments and financial connectivity Position Type: Full-Time, Permanent Reporting to: Salesforce CRM & Systems Manager Job Brief Our client, a global FinTech leader in digital...

  • Administrative Support Professional

    5 days ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱150,000 - ₱250,000

    Administrative Assistant Role OverviewThe Administrative Assistant is responsible for performing a variety of skilled clerical tasks and providing support to supervisors across different departments. This role requires strong administrative skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesPerform...