Executive Virtual Coordinator

1 week ago


Makati City, National Capital Region, Philippines a Works, Inc. Full time

About a Works, Inc.

a Works, Inc. is a leading Australian non-for-profit industry association working with a global network of likeminded organisations to provide the latest industry information, education, and research about lubricants.

Salary and Benefits

The successful candidate will receive a competitive monthly basic salary, HMO benefits from day one, and one dependent benefit.

Key Responsibilities

As a Senior Virtual Assistant, you will provide executive assistance, supporting our General Manager (GM), Board Members, and Board Committees. Your key responsibilities will include:

  • Administrative Support:
    • Preparing membership invoices and updating financial records throughout the year.
    • Managing cash flow and financial scorecards.
    • Preparing information for Annual General Meetings (AGMs).
  • Communication and Liaison:
    • Emailing information to members attending AGMs.
    • Notifying members of AGM dates and sending reminders.
    • Liasing with suppliers and service providers.
  • Event Planning and Coordination:
    • Assisting with the preparation for annual conferences, including preparing information and keeping records of attendees and sponsors.
    • Coordinating logistics and following up on outstanding payments.
  • Documentation and Records Management:


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