Support Professional

1 day ago

Antipolo City, Calabarzon, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000
Strategic Support Professional

This is an exciting opportunity to provide top-level support to high-level executives in a fast-paced environment. The ideal candidate will be well-organized, able to schedule meetings and respond to emails on behalf of the executive, draft documents, and assist with meeting preparations.

Key Responsibilities:

  • Calendar Management: Anticipate conflicts, propose options, and build buffer/transition time for diary management across time zones.
  • Gatekeep and prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action‑item follow‑through with clear owners and deadlines.
  • Maintain the Executive's priority to-do list; proactively surface next actions, dependencies, and blockers.
  • Communication & Documentation: Draft, polish, and format documents using advanced Word, PowerPoint, and Excel (pivot tables, lookups, charts, templates).
  • Create clear recap emails and decision logs to keep stakeholders aligned.
  • Travel & Logistics: Plan end-to-end domestic/international travel for the team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Optimize travel cost, time, and convenience; manage last-minute changes without drama.
  • Project Coordination: Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.
  • Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive.
  • Value-Add Capabilities: Create or coordinate on-brand social posts, simple graphics, event materials, and internal comms.
  • Run light project management for exec initiatives (plans, RAID logs, dashboards).
  • Assist with hiring logistics, onboarding schedules, org charts, training/coaching logistics, and confidential file management.

Requirements:

  • Proven success as an Executive Assistant or similar in a high-paced environment where the leader's time is scarce.
  • Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management (team-wide).
  • Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.
  • High ownership, judgment, and follow-through; able to anticipate needs several steps ahead.
  • Comfort with modern productivity stacks (e.g., Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp).

Benefits:

  • Permanent work-from-home opportunity with an Australian morning shift.
  • Non-toxic culture prioritizing employee well-being.
  • Mid-Senior level role with full-time employment.

Employment Type: Full-time

Job Function: Administrative, Human Resources, and Marketing

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