Support Operations Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱1,800,000 - ₱2,500,000
Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to small and medium-sized businesses. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced remote environment.

Key Responsibilities
  • Administrative Support: Manage calendars, schedule meetings, and coordinate appointments across time zones, ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Cultural Alignment: Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • AI & Technology: Proactively use AI technologies to improve efficiency, quality, and scalability of work.
  • Problem-Solving: Proactive mindset with strong initiative and the ability to anticipate needs and resolve issues independently.
Qualifications
  • Experience: Minimum 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and CRM platforms is a plus.
  • Communication: Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Tech-Savvy: Comfortable with remote work tools and able to troubleshoot basic technical issues.
  • AI Proficiency: Ability to proactively use AI technologies to improve efficiency and quality.
Benefits
  • Opportunity to work with a dynamic team in a remote setting.
  • Chance to develop skills and expertise in AI technologies.
  • Competitive salary and benefits package.

This role offers a unique opportunity to grow professionally and personally. If you are a motivated and organized individual looking to make a meaningful contribution, we encourage you to apply.

**Note**: This job description has been reformatted for better readability and clarity.

],

  • Healthcare Support Associate Position

    3 days ago

    Manila, National Capital Region, Philippines beBeeCare Coordinator Full time ₱2,432,493 - ₱3,992,154

    Healthcare Support SpecialistThis role requires delivering high-quality care to members and providers.Key Responsibilities:Manage member intake, admission/discharge information, and notification post-activationCollaborate with hospitals, clinics, facilities, and the clinical team to manage requests from members and providersProcess incoming and outgoing...

  • Support Operations Coordinator

    4 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,500,000

    Job Title: Support Operations CoordinatorAbout the Role:This is a captivating opportunity to provide administrative support to management. The ideal candidate will be responsible for ensuring the smooth operation of day-to-day office activities.Key Responsibilities:Providing administrative support to managementEnsuring the smooth operation of office...

  • Technical Operations Analyst

    2 weeks ago

    Manila, National Capital Region, Philippines Focus Support Associates Full time

    Lead Recruiter | Volume Hiring for CSR | Specialized in HR, Finance, Accounting & IT Roles | Talent-Focused Professional Who Bets on People, Not Just…Please Note: Proficiency in SQL is required. If you do not have experience with SQL and ticketing systems, please do not apply, as applications without these qualifications will be automatically...

  • Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines Mosaic Full time

    OverviewJob Summary: The Operations Coordinator supports the daily administrative and logistical needs of the operations team. This includes collecting reports, monitoring branch compliance, scheduling operational activities, and ensuring timely communication between head office and store branches.ResponsibilitiesCoordinate the operations calendar including...

  • Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeBusiness Full time ₱2,000,000 - ₱3,000,000

    About UsWe empower individuals to achieve their goals through education.Our mission is to deliver innovative solutions that meet the needs of our customers and contribute to a positive impact on society.Job OverviewThe Operations Associate plays a vital role in supporting our Global Payroll team. This person will be responsible for coordinating financial and...

  • Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeOpportunity Full time $90,000 - $130,000

    Job OpportunityWe're seeking a highly skilled and organized individual to join our team as an Operations Associate. This role is responsible for providing critical financial and operational coordination to our Global Payroll team.As an Operations Associate, you will be working closely with Finance Business Partners and Accounting to research and explain...

  • Operations Coordinator

    1 week ago

    Manila, National Capital Region, Philippines beBeeOperations Full time ₱3,000,000 - ₱5,000,000

    Job Title: Operations CoordinatorWe are seeking a skilled and organized individual to support our operations team in ensuring the smooth running of our center.Key Responsibilities:Administrative Support: Manage day-to-day administrative tasks, including filing and record keeping systems, center supplies, inventory, packages and deliveries.Procurement:...

  • operations coordinator

    1 week ago

    Manila, National Capital Region, Philippines ZMM KIDS MANDARIN CLUB INC. Full time ₱200,000 - ₱300,000 per year

    Assistant Events Coordinator (1 Vacancy)Job Description:The role of an Assistant Events Coordinator provides clerical and operational support to senior coordinators, and carries out various functions in ensuring that an event runs smoothly. The duties and responsibilities include, but are not limited to:Liaise with clients in order to find out their...

  • Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeLogistics Full time ₱300,000 - ₱450,000

    Job Title: Operations CoordinatorJob Description:The ideal candidate will be responsible for assisting in the day-to-day operations of the hub, including parcel inbounding, sorting, and inventory management. They will also be responsible for monitoring hub performance and ensuring high productivity and efficient achievement of Hub KPIs.Additional...

  • Operations Hub Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeCoordinatormanagement Full time ₱300,000 - ₱450,000

    Operations Hub CoordinatorWe are seeking a seasoned Operations Hub Coordinator to join our dynamic team. The ideal candidate will possess excellent leadership skills and experience in managing hub operations, ensuring seamless execution of daily activities and driving productivity improvements.The role involves overseeing the entire hub operation, from...