Construction Project Management Assistant

2 days ago

Cabuyao, Calabarzon, Philippines beBeeProject Full time ₱48,000 - ₱69,000
Project Coordinator Opportunity

We are seeking a detail-oriented and collaborative individual to assist with construction project management. This role is perfect for someone with strong organizational skills who is excited to contribute to a mission-driven team.

Key Responsibilities:
  • Assist with ordering materials, issuing purchase orders, and managing trade partner documentation.
  • Collect W-9s and Certificates of Insurance from trade partners.
  • Maintain updated schedules, budgets, and project records.
  • Capture detailed notes in daily construction stand-ups and weekly production meetings.
  • Follow up on assigned tasks and ensure accountability across the construction team.
  • Help prepare scopes of work and distribute them to trade partners for contract execution.
  • Gather invoices, receipts, and assist with financial reconciliation.
  • Create Gantt charts and detailed schedules to ensure proper project planning and the completion of project milestones.
  • Develop project estimates and budgets, tracking expenses and identifying cost-saving opportunities.
  • Generate take-offs to calculate material and labor requirements for construction projects.
  • Solicit bids from subcontractor trade partners and evaluate proposals.
  • Manage contracts, W9s, and Certificates of Insurance (COIs) with trade partners.
  • Process invoices from trade partners, verifying accuracy and ensuring timely payment.
  • Communicate and provide direction to trade partners, implementing the construction schedule.
  • Update and maintain the selections sheet, ensuring alignment with project specifications.
  • Keep project specification sheets up-to-date and coordinate with architects and designers as needed.
  • Document and manage orders, work orders, and purchase orders.
  • Manage and coordinate punch lists and construction closeout.
  • Manage lien release waivers to ensure compliance with legal requirements.
  • Assist with materials procurement, including sourcing, ordering, and tracking materials for construction projects.
  • Collaborate with suppliers and vendors to ensure timely delivery and cost-effective procurement.
  • Identify suppliers and vendors that offer bulk purchasing and other discounted materials opportunities.
  • Assist in the process of obtaining entitlements, permits, and other necessary approvals for construction projects.
  • Help maintain a culture of procedural excellence through metric tracking and process improvement.
  • Proactively identify, mitigate, and track recurring construction issues.
Qualifications:
  • Strong organizational and project management skills with attention to detail.
  • Prior experience in construction project management or related field preferred.
  • Familiarity with scheduling tools, Gantt charts, and critical path scheduling.
  • Excellent written communication and note-taking skills.
  • Ability to coordinate tasks across multiple teams and follow up effectively.
  • Experience with Buildertrend software preferred (training available).
  • Must be reliable, proactive, and highly collaborative.
Benefits
  • Full time, remote position with flexible working hours.
  • Competitive hourly rate.
  • Long-term opportunity with consistent project work.
  • Professional development in construction project management and US-based building systems.
  • Be part of a collaborative, mission-driven organization tackling housing challenges.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

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