Construction Industry Support Specialist

1 day ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱12,960 - ₱17,520
Executive Assistant

Reimagine the future of work as a key member of our team. We're seeking an experienced Executive Assistant to support our executives and contribute to building world-class teams.

Job Description:

As an Executive Assistant, you will be responsible for managing executive calendars, scheduling meetings, appointments, and travel arrangements. You will also prepare and edit correspondence, reports, and presentations specific to construction projects.

Key Responsibilities:
  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations related to construction projects.
  • Handle confidential information with discretion and ensure compliance with industry regulations.
  • Assist in organizing and maintaining project documentation, contracts, and permits.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams.
  • Monitor project timelines and deliverables, providing updates to executives as needed.
  • Conduct research related to construction materials, vendors, and industry best practices.
  • Manage expense reports and assist in budget tracking for construction projects.
Qualifications:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels.
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years of experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills: high proficiency for reviewing detailed documents, drafting professional correspondence, and clear and professional communication with clients and team members.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy.
  • High attention to detail and problem-solving skills.

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