Chief Operating Assistant

19 hours ago

Antipolo City, Calabarzon, Philippines beBeeExecutive Full time $1,000 - $1,500
Key Executive Support

We seek a highly skilled and experienced individual to support an entrepreneur in Melbourne, Australia. This is a full-time remote position ideally aligned with Australian business hours.

The ideal candidate is proactive, structured, professional, and comfortable working independently across various teams and business priorities.

  • Manage and optimize the calendar, including time-blocking, meeting preparation, and task prioritization
  • Maintain daily and weekly accountability around goals and tasks
  • Follow up with team members to ensure timely progress and updates
  • Support across multiple businesses: pet supply retailer, property development, and cosmetics brand
  • Light support for beverage brand and other startup ventures
  • Help structure and refine systems for task management, communications, and planning
  • Assist with quarterly/monthly leadership priorities — light Chief of Staff-level involvement
Requirements

A seasoned executive assistant with strong organizational skills and proven ability to create and manage systems

Diplomatic communication skills with follow-up confidence without overstepping

Detail-oriented and autonomous — capable of "filling in the blanks" and thinking one step ahead

Experience supporting multiple businesses or executives

Comfortable with fast-paced environments and working across dynamic teams

Professional, well-spoken, and proactive in written and verbal communication

Nice to Have

Experience working with investors or board-level stakeholders

Previous remote experience supporting executives in Australia

Familiarity with project management tools and async communication tool

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