Chief Operations Coordinator

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱720,000 - ₱780,000

Job Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team, ensuring seamless day-to-day operations.

Key Responsibilities

  • Client Management: Manage client portals, upload documents, and track client communications through tax software.
  • New Client Onboarding: Send welcome emails, assign tax IDs, and set up client portal logins.
  • Task Management: Track assigned tasks in the tax status dashboard and complete them on time.
  • Research: Gather client information, including statements of information, business licenses, and SOS numbers.
  • Tax Return Processing: E-file tax returns when signatures and payments are received, documenting all in practice management software.
  • Software Management: Manage and track tax software requests and follow-up reminders.
  • Project Support: Assist with miscellaneous projects, such as tax vouchers, extensions, and annual engagement letters.
  • Support Staff Coverage: Provide backup support for other staff members as needed.
  • Accounts Receivable: Track recurring invoices, run monthly payments, and process ACH, wire transfers, and check payments.
  • Reconciliation: Post daily reconciliations and monitor billing email for internal requests.

Requirements

  • Bachelor's degree in Accounting, Finance, or related field.
  • 1 year of Project Management experience.
  • 3-5+ years of administrative experience.
  • Problem-solving skills and self-discipline.
  • Ability to work independently with minimal supervision.
  • Commitment to 40 hours per week during traditional business hours.
  • Reliable internet connection.

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