Commercial Property Coordinator

17 hours ago

Province of Palawan, Mimaropa, Philippines beBeeTenant Full time ₱7,200 - ₱7,800

We are seeking a highly organized and detail-oriented professional to support our commercial property management operations. This role requires experience in property management (commercial preferred, but residential experience will be considered).

This is a behind-the-scenes position that involves handling communications via email, managing property operations, and assisting property managers with financial and administrative tasks.

Key Responsibilities:

  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for 6–8 building engineers, ensuring timely completion.
  • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense (CapEx) projects (roofing, asphalt, painting, HVAC replacements) and non-CapEx repairs (landscaping, plumbing, electrical, etc.).
  • Utilize Excel and SharePoint for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

This is a 100% Remote Job.

Required Skills and Qualifications
  • Experience:
  • Property management experience required (commercial preferred, but residential experience will be considered).
  • Experience using Yardi or similar property management software is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills (for tenant and vendor correspondence).
  • Proficiency in Excel, SharePoint, and Microsoft Office Suite.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.
Personal Attributes
  • Detail-oriented with a proactive approach to problem-solving.
  • Strong ability to work independently and meet deadlines.
  • Professional and reliable, with excellent follow-through on tasks.

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