Remote Property Operations Coordinator

1 day ago

Province of Palawan, Mimaropa, Philippines beBeeAdministrative Full time $40,000 - $60,000
Job Overview

We are seeking a detail-oriented Administrative Assistant to oversee daily operations in a remote setting. This role involves working closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across multiple buildings.

Main Responsibilities:
  • Make professional outbound calls to residents for payment collection and fee follow-ups.
  • Send bulk email notices to residents regarding payments and updates.
  • Maintain spreadsheets tracking payment status and collection activity across properties.
  • Schedule inspections with certified service companies.
  • Track vendor proposals and ensure certifications are up to date.
  • Manage multiple ongoing projects across 11 properties, ensuring deadlines are met.
  • Assist with personal administrative tasks as needed.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
  • Keep detailed records of all communications and activities.
Requirements
  • 2–3 years of administrative experience, preferably in real estate, property management, or customer service.
  • Excellent phone and communication skills, especially for payment-related calls.
  • Proficiency with spreadsheets and email management tools.
  • Ability to manage multiple projects with organization and attention to detail.
  • Experience coordinating with vendors and managing schedules.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members.

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