Executive Support Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱1,000,000 - ₱1,500,000

We are seeking a highly skilled professional to provide top-tier support to our client's team.

  • Key Responsibilities:
    • Manage complex calendars, including scheduling appointments and meetings.
    • Coordinate travel arrangements, restaurant reservations, and other logistical needs.
    • Plan and coordinate events, team processes, and special projects.
    • Process expenses in a timely manner and maintain accurate records.
    • Draft and manage correspondence, including emails and letters.
    • Provide regular updates on ongoing projects.
  • Develop a strong understanding of our client's operations and reflect its professionalism and charisma in written communications.
  • Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up.
  • Handle confidential information with the utmost professionalism and discretion.
  • Liaise with internal teams to ensure seamless communication and coordination.

Required Skills and Qualifications:

  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • 5+ years of experience as an Executive Assistant.
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software.
  • Excellent written and verbal communication skills.
  • Ability to anticipate needs, exercise sound judgment, and take initiative.
  • High level of professionalism, integrity, and discretion in handling sensitive information.
  • Strong problem-solving skills and adaptability in a dynamic environment.
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency.

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