Executive Support Specialist
1 week ago
We are seeking a highly organized and skilled Executive Assistant to provide exceptional support to our leadership team. The ideal candidate will have excellent communication skills, be able to multitask with ease, and have experience working in a fast-paced environment.
Responsibilities:- Calendar Management: Own complex diary management across time zones; anticipate conflicts, propose options, and build buffer/transition time.
- Meeting Operations: Gatekeep and prioritize meeting requests based on strategic value and urgency.
- Document Preparation: Draft, polish, and format documents, board packs, decks, briefs, and reports using advanced Word, PowerPoint, and Excel.
- Travel Arrangements: Plan end-to-end domestic/international travel for the entire team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
- Experience: Proven success as an Executive Assistant, Chief of Staff Assistant, or similar in a high-paced environment where the leader's time is scarce.
- Skills: Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management (team-wide).
- Certifications: Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
- Flexible Work Arrangements: Enjoy the opportunity to work from home while being part of a dynamic and supportive team.
- Professional Development: Grow your skills and knowledge in a collaborative and innovative environment.
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