Executive Support Specialist
1 week ago
We are seeking skilled professionals to join our dynamic team. As an Executive Assistant, you will be responsible for providing comprehensive administrative support to senior executives in Australia and New Zealand.
Key Responsibilities:- Calendar/Meeting Management – Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
- Email Management – Screen, respond to and/or action emails as necessary
- Travel Management – Arrange flight and hotel accommodations, and other logistical requirements
- Expense Management – Track and submit expenses for reimbursement or payment requisition
- Events Management – Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs
- Timesheet Management – Track, enter and submit the worked hours of the executive
- Telephone Management – Relay accurate and detailed messages and transfer calls as required
- Bachelor's/College Degree (any field)
- Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required)
- Customer service experience working with multiple stakeholders
- Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
- Strong English communication skills, both written and spoken
- Ability to handle multiple executives, priorities and deadlines
We offer a competitive compensation package with benefits that support physical, financial and social well-being, including medical, dental coverage, pension plan, vacation policy, statutory holidays and paid personal days.
- Support and coaching from engaging colleagues
- Learning opportunities to develop new skills and progress your career
- Flexibility in how you work to fit your needs
We believe in fostering a culture of inclusivity, diversity and respect.
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