Remote Senior Executive Assistant

1 day ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time ₱373,774 - ₱501,923
Job Overview

This role involves providing comprehensive administrative support services for senior executives. You will deliver remote support to internal and external stakeholders in Australia and New Zealand.

You will be responsible for calendar and meeting management, email management, travel arrangements, event planning, expense tracking, client relationship management, documentation preparation, and other tasks as needed.

Key Responsibilities
  • Calendar/Meeting Management – Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management – Screen, respond to and/or action emails as necessary.
  • Travel Arrangements – Book flights and hotels, and arrange logistical requirements.
  • Expense Tracking – Monitor and submit expenses for reimbursement or payment.
  • Event Planning – Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs.
  • Timesheet Management – Track, enter and submit worked hours of the executive with weekly deadlines.
  • Telephone Management – Relay accurate messages and transfer calls as required.
  • Client Relationship Management – Build relationships with clients and their assistants, update and maintain client lists, and report on clients and markets.
Requirements
  • Bachelor's Degree (any field).
  • Minimum 2 years' experience in Executive Assistance/Admin Support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities, and deadlines.
What We Offer

We offer a competitive compensation package with benefits that support physical, financial, and social well-being. Our Total Rewards package includes medical coverage, pension plan, vacation policy, statutory holidays, and paid personal days.

  • Support and coaching from engaging colleagues.
  • Learning opportunities to develop new skills and progress your career.
  • Flexibility in how you work to fit your needs.

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