Executive Assistant

3 days ago

Caloocan City, National Capital Region, Philippines LoftyHire Full time
Executive Assistant

Full-Time | Remote | Supporting Sales Operations

Are you a highly organized communicator who thrives in fast-paced environments? Were hiring an Executive Assistant (EA) to support a dynamic sales team. This person will be critical in ensuring that prospects complete all brand audit prep steps promptly and that the sales team stays organized and efficient.

If you're detail-oriented, proactive, and passionate about operational excellence, we want to hear from you.

Responsibilities:
  • Post-Call Follow-Up: Ensure prospects complete brand audit prep steps after speaking with Account Executives (AEs), including:
    Submitting necessary materials
    Granting seller account access
    Filling out the analysis form
  • Communication: Follow up via email and SMS to confirm receipt of materials, collect missing items, or provide clarifications.
  • Scheduling Support: Schedule and reschedule calls when needed; respond to inbound scheduling requests promptly and professionally.
  • CRM Management: Track follow-up progress, update statuses, and flag missing steps using Pipedrive.
  • Calendar Oversight: Keep sales team calendars clean, up-to-date, and organized.
  • Administrative Coordination: Handle various sales admin tasks so AEs can stay focused on closing deals.
Requirements:
  • Fluent English communicator (written and spoken), with a clear, natural tone.
  • Strong follow-through and a high sense of ownership nothing slips through the cracks.
  • Extremely organized and detail-oriented, with proven experience managing follow-ups and scheduling.
  • Tech-savvy, familiar with tools like:
    . Pipedrive (CRM) Slack (team comms)
    . Google Calendar (scheduling)
    . Asana (task management)
    . Zoom & Loom (video comms)
  • Friendly, professional demeanor, especially when communicating with prospects.
  • A basic understanding of Amazon FBA is a plus.
Working Hours & Expectations
  • Availability: 9:00 AM 4:00 PM EST preferred
  • Reporting: Daily updates via Slack, with optional Loom video summaries
Compensation & Perks
  • $1,000 Fixed Monthly Rate
  • Flexible remote setup
  • Opportunities for growth within a fast-paced, results-driven team

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