Remote Assistant

1 day ago

Caloocan City, National Capital Region, Philippines beBeeAdministrator Full time ₱375,000 - ₱450,000
About the Role

Our organization is seeking a highly organized and detail-oriented Administrator to support the Director in ensuring the smooth operation of all departments. This role involves managing daily operations, company development, documentation management, and assisting with project workflows.

Key Responsibilities
  • Office Management: Oversee Daily Operations: Ensure smooth functioning of office operations, including managing office supplies, equipment, and facilities.
  • Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with organizational policies and procedures, and assist in updating them as needed.
  • Human Resources: Recruitment Coordination: Assist in the recruitment process by posting job ads, scheduling interviews, and managing candidate communications.
  • Employee Records: Maintain accurate employee records, including contracts, performance reviews, and training documentation.
  • Onboarding: Facilitate the onboarding process for new employees, ensuring they receive necessary training and orientation.
  • Financial Administration: Budget Management: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Requirements
  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.
  • Experience in supplier negotiations, cost management, and purchasing processes.
  • Ability to analyze costs and optimize purchasing efficiency.
  • Strong organizational skills with keen attention to detail.
  • Excellent communication and stakeholder management skills.
  • Ability to multitask, prioritize workloads, and work efficiently in a remote environment.
Benefits

We offer a dynamic work environment that values collaboration and continuous learning. As a key member of our team, you will have opportunities to develop your skills and contribute to the success of our organization.

Organizational Culture

We are a forward-thinking organization that prioritizes innovation and excellence. Our culture emphasizes teamwork, open communication, and mutual respect. We believe in creating a positive and inclusive work environment where everyone can thrive.

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