High-Level Administrative Support Specialist

1 month ago

Makati City, National Capital Region, Philippines Lewis Glanz Consulting Full time
Job Description:

We are seeking a highly skilled High-Level Administrative Support Specialist to join our team at Lewis Glanz Consulting. As an Executive Assistant, you will provide exceptional support to the executive, handling a wide range of tasks and responsibilities.

Key Responsibilities:
  • Administrative Support: Provide high-level administrative and secretarial support to the executive, including managing their calendar, scheduling meetings and appointments, and handling correspondence.
  • Coordination of Requirements: Handle the executive's requirements and other affiliated companies and projects, overseeing travel arrangements, and ensuring all necessary materials are available.
  • Document Management: Maintain and organize files and documents for various business operations, preparing drafts and other correspondence as required by the executive.
  • Stakeholder Communication: Liaise and effectively communicate with different companies, clients, lawyers, accountants, brokers, bank managers, and other stakeholders, acting as a point of contact between the executive and external parties.
  • Calendar and Email Management: Manage the executive's calendar and assigned emails, ensuring efficient scheduling and communication, providing timely reminders for deliverables and important deadlines.
  • Meeting and Event Coordination: Manage meeting setups, including preparing agendas, coordinating attendees, and ensuring all necessary materials are available, organizing and overseeing company events, and ensuring all logistics are handled efficiently.
  • Office Management: Oversee office management requirements, ensuring the office is well-maintained and organized, working closely with the Executive Office team to organize the executive's schedule and ensure timely completion of tasks.
  • VP Support: Handle HR and Admin/Procurement requirements of the company under the supervision of the VP, including but not limited to hiring and onboarding, 201 management, employee relations, policy development, regulatory compliance, procurement, management of maintenance and mesenterial staff.
  • Team Support: Provide support to and act as a backup for the executive staff when necessary, collaborating with the Executive Office team to achieve organizational goals.
  • Miscellaneous Tasks: Perform any other tasks assigned by the executive to support the smooth functioning of the office.
Qualifications:
  • Educational Background: Should possess at least a Bachelor's/College Degree.
  • Experience: At least 4-5 years of experience as an executive assistant, preferably with experience handling several businesses/companies, and experience working in a high-pressure and fast-paced environment.
  • Skills: Strong sense of responsibility and ability to complete tasks with minimal supervision, strong organizational and time management skills with keen attention to detail, proficiency with Microsoft Office, impeccable written and oral communication skills, pleasing personality, and ability to communicate well with clients, suppliers, lawyers, etc.
  • Work Hours and Location: Willing to work in Makati, flexible in terms of working hours to meet the demands of the executive's schedule and business needs.
Salary:

P120,000 - P150,000 per month (estimated)

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