Highly Skilled Senior Administrator

2 days ago

Marikina City, National Capital Region, Philippines beBeeExecutive Full time ₱75,000 - ₱80,000
Senior Executive Assistant Job Description

We are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our executive team.

  • Key Responsibilities:
  1. Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
  2. Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
  3. Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
  4. Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  5. Organize and maintain files, documents, and other essential records.
  6. Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  7. Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
  8. Coordinate team calendars and prevent scheduling conflicts.
  9. Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
  10. Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  11. Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  12. Oversee account profiles, manage reviews, and upload relevant media content as needed.
  13. Perform miscellaneous tasks to support the executive's needs and priorities.

Required Skills and Qualifications

  • Minimum 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree from a reputable institution
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

Benefits

  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Others

  • US work hours (20-40 hours per week)
  • This is a remote job

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