Senior Administrator with Excellent Communication Skills

2 days ago

Province of Palawan, Mimaropa, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000

Senior Administrator Roles - Job Opportunity

We are seeking a highly organized and experienced Senior Administrator to provide exceptional support to senior leaders across multiple functional areas.

Key Responsibilities:

  1. Calendar Management:
    Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  2. Communication:
    Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  3. Meeting Coordination:
    Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  4. Travel Coordination:
    Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  5. Administrative Support:
    Handle confidential information with discretion and professionalism.
  6. Team Collaboration:
    Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements:

  1. Proficiency in Asana is required, along with experience using Google Calendar, Gmail, and Slack.
  2. Experience working on a Mac operating system is required.
  3. Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones.
  4. Bachelor's degree or any certificate course (required)
  5. Excellent phone, email, and instant messaging communication skills.
  6. Excellent English communication skills, both written and verbal (at least B2 level).
  7. Solid organizational & time management skills.
  8. Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  9. Experience with word-processing software and spreadsheets (e.g., Microsoft Office).
  10. Knowledge of online calendars and scheduling (e.g., Google Calendar).
  11. Proactive attitude & willingness to be trained.
  12. Able to work on a graveyard shift.

Working Conditions:

The ideal candidate will have excellent problem-solving skills and be able to adapt to changing priorities. This role requires strong attention to detail, excellent organizational skills, and proficiency in technology tools.

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