Administrative Assistant

13 hours ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time A$1,000 - A$1,100
Job Overview

We are seeking a highly organized and detail-oriented Administrator to support our team.

  • Main Responsibilities:
  • Office Management: Oversee daily operations, including managing office supplies, equipment, and facilities.
  • Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with company policies and procedures, and assist in updating them as needed.
Accounting Department Tasks
  • Financial Administration: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Communication Roles
  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.
Project Coordination
  • Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
  • Data Management: Maintain project databases and ensure all project-related information is up-to-date and accessible.
Requirements
  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.
  • Ability to analyze costs and optimize purchasing efficiency.
  • Strong organizational skills with keen attention to detail.
  • Excellent communication and stakeholder management skills.
  • Ability to multitask, prioritize workloads, and work efficiently in a remote environment.

As an ideal candidate, you will have a strong background in administration, excellent communication skills, and the ability to work independently in a fast-paced environment.

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