Administrative Assistant

3 days ago

Pasay, National Capital Region, Philippines Appleton Carlmig Realty Inc Full time ₱300,000 - ₱450,000 per year

SERIOUS APPLICANTS ONLY PLEASE.

Who we are looking for:

  • Education: Bachelor's degree in business administration, property management, or a related field is preferred.
  • Experience: Experience in an administrative role or customer facing role is preferred.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Sufficient verbal and written communication skills. Customer service orientation and ability to handle sensitive information with discretion.  Strong organizational and time-management skills.  Familiarity with basic accounting and financial principles is an advantage.
  • Location: Must be willing to work in Pasay City

What you will do:

  • Administrative Management: Oversee the preparation and management of property documents, including leases, notices, and correspondence. Maintain accurate and organized records of tenant files, property expenses, and maintenance logs.
  • Tenant Relations: Serve as the primary point of contact for tenants, addressing inquiries and resolving issues promptly and courteously.
  • Lease Administration: Coordinate tenant move-ins and move-outs, and manage lease renewals and terminations.  Ensure compliance with lease terms and property policies.  Prepare and distribute lease renewal notices and follow up with tenants as needed.
  • Maintenance Coordination: Receive and log maintenance requests from tenants.  Coordinate with maintenance staff and contractors to schedule and oversee repairs and maintenance work.
  • Financial Management: Oversee rent collection and processing of tenant payments.  Prepare and issue invoices, receipts, and notices for outstanding balances.      Assist in the preparation of financial reports and budgeting as needed.
  • Marketing and Leasing: Develop and implement marketing strategies to attract and retain tenants.  Post property listings on various platforms and social media.

Other non-standard benefits :

  • Variable 15% monthly bonus
  • Lunch allowance provided

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