HR Operations Specialist

4 days ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱900,000
Job Title: HR Assistant/Executive Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an HR Assistant/Executive Assistant. This role will provide administrative support to our leadership team, ensuring the smooth operation of internal workflows, people operations, and executive tasks.

This is a hybrid role that combines HR operations and executive support. As an HR Assistant/Executive Assistant, you will be responsible for managing sensitive data related to payroll, templates, systems, and documentation with precision. You will also be tasked with managing scheduling and setting up meetings across departments and time zones, making purchases on behalf of the company in line with internal procedures, sourcing resumes, and assisting with applicant tracking processes.

In this role, you will have the opportunity to work closely with senior leadership to create and format presentations, communicate clearly and professionally in both written and verbal English, anticipate upcoming needs, and take a proactive approach to problem-solving. You will also be responsible for handling confidential information with care and discretion.

To be successful in this role, you will need to have experience in HR administration and/or executive support, preferably in a fast-paced or startup environment. You will also need to possess impeccable attention to detail and organizational skills, strong data entry skills, and proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.

Responsibilities:

  • Manage scheduling and set up meetings across departments and time zones
  • Make purchases on behalf of the company in line with internal procedures
  • Sourcing resumes and assist with applicant tracking processes
  • Keep HR and operations-related lists and records up to date and organized
  • Serve as a point of contact for employee questions and route concerns to the appropriate channels
  • Assist senior leadership in creating and formatting presentations
  • Communicate clearly and professionally in both written and verbal English
  • Anticipate upcoming needs and take a proactive approach to problem-solving
  • Handle confidential information with care and discretion

Requirements:

  • Experience in HR administration and/or executive support, preferably in a fast-paced or startup environment
  • Impeccable attention to detail and organizational skills
  • Strong data entry skills and comfort working with systems, spreadsheets, and internal tools
  • Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom
  • Excellent written and spoken English
  • Demonstrated ability to think critically, anticipate challenges, and act with integrity
  • Must be available to work core PST hours (9am–6pm) and stay later if needed
  • Comfortable managing confidential and sensitive matters professionally

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