Documentation Control Specialist

3 weeks ago


Makati City, National Capital Region, Philippines 3E Hitech Solutions Inc. Full time
Job Responsibilities:

As a key member of our team at 3E Hitech Solutions Inc., the Documentation Controller plays a vital role in ensuring the smooth operation of our company.

Create, organize, and securely store all documents and contracts related to our operations, including billing and acceptance documents.
  • Develop and maintain an efficient filing and retrieval system for easy access to documents.
  • Manage document distribution processes to ensure all parties have access to the latest revisions.
  • Monitor and enforce document control procedures to guarantee compliance with legal and company standards.
  • Review and validate all documentation for accuracy, completeness, and conformity with project and legal requirements.
  • Track and report on the status of documents, including revisions, approvals, and distributions.
  • Perform regular audits and quality checks to maintain data integrity and compliance.

Qualifications:

The ideal candidate must possess a Bachelor's degree in a relevant field, such as Engineering, Computer Science, or Business Studies. A minimum of 1-2 years of experience in clerical or administrative support is preferred. The candidate should have good command of computer literacy in MS Office applications and proficiency in written and spoken English. Knowledge of electronic document control systems and document management applications is an advantage. The candidate should also demonstrate a high degree of self-learning, initiative, and responsibility, with good interpersonal and leadership skills.

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