Senior Administrative Support Professional

2 days ago

Cabuyao, Calabarzon, Philippines beBeeExecutive Full time $1,200 - $2,400
Job Description

We are seeking a highly skilled and organized Executive Support Specialist to join our team. As an Executive Assistant, you will provide administrative support to multiple executives, ensuring seamless day-to-day operations.

  • Schedule and confirm internal/external meetings, interviews, and recurring syncs.
  • Prepare agendas and take notes as needed.
  • Monitor and organize Gmail inboxes for 4–6 executives.
  • Flag high-priority emails and draft responses when needed.
  • Track follow-ups and maintain inbox clarity.
  • Coordinate domestic and international travel (flights, hotels, ground transport).
  • Prepare detailed itineraries for executives.
  • Arrange lunch meetings, team events, and other logistical needs.
  • Assist in light project management and task tracking.
  • Manage document filing systems via Google Drive or Notion.
  • Coordinate with internal teams via Slack and email.
  • Follow up with vendors, clients, or team members as needed.

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