Senior Administrative Support Specialist

20 hours ago

Cabuyao, Calabarzon, Philippines beBeeOperations Full time $55,000 - $75,000

Job Overview

The Operations Administrator is a key role in supporting the executive team with exceptional organizational skills and attention to detail.

As a Virtual Rockstar Operations Administrator, you will provide direct support to the CEO, COO, CFO, and executive team, ensuring smooth operations across all levels of the organization.

This is a unique opportunity to make a meaningful impact by helping to build and strengthen families through nature-based pediatric occupational therapy.

Responsibilities

  1. Support the executive team with executive and administrative tasks, including coordinating across departments and ensuring smooth execution of initiatives.
  2. Manage park permitting processes and oversee contracts with universities for occupational therapy student placements.
  3. Coordinate internship and volunteer programs and assist with Group Assistant hiring.
  4. Process and distribute superbills and monitor project deadlines via ClickUp and Google Workspace.

Requirements

  1. Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role.
  2. Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
  3. Strong written and verbal communication; professional and clear communicator.
  4. Ability to work independently, take ownership of tasks, and proactively problem-solve.
  5. Comfortable using and managing multiple platforms, including ClickUp, Trello, Google Workspace, EMR systems, Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace.
  6. High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

Benefits

  1. Competitive salary commensurate with experience.
  2. Opportunities for professional development and growth.
  3. Work in a dynamic and supportive team environment.
  4. Make a meaningful impact by helping to build and strengthen families.

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