Chief Support Officer

1 week ago

Barcelona, Philippines beBeeExecutive Full time $5,000 - $7,000
Support Role

We are seeking a highly organized and detail-oriented support professional to assist our senior leadership team. As a key member of our team, you will be responsible for managing calendars, inboxes, travel logistics, and communications.

  • Manage calendars, inboxes, travel logistics, and communications for senior leaders.
  • Schedule internal and external meetings across multiple time zones, ensuring all parties are aligned and prepared.
  • Prepare materials for meetings, workshops, and conferences, including agendas, presentations, and travel arrangements.
  • Own administrative tasks that keep senior leaders focused on strategic work and high-value relationships.
  • Review CRM (HubSpot) regularly to identify follow-ups, schedule stakeholder meetings, and support deal progression.
  • Conduct outreach (email and phone) to connect with decision-makers and schedule discovery or follow-up meetings.
  • Research schools and districts to find missing contacts or key stakeholders and update CRM records accordingly.
  • Track touchpoints, update notes, assign tasks, and ensure CRM records are accurate, current, and visible across teams.
Requirements
  • Proven experience as an Executive Assistant, Sales Coordinator, or similar support role in a fast-paced, collaborative environment.
  • Excellent organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat.
  • Strong communication skills — clear, professional, and confident when reaching out to stakeholders or navigating competing demands.
  • Experience using CRM tools (HubSpot preferred), Google Workspace, and other digital productivity platforms.
  • A proactive, self-starting mindset — you're someone who sees what needs to be done and makes it happen.
  • Ability to shift between internal team coordination and client-facing communication with ease and professionalism.
  • Fully aligned with our core values: Be the Change. You Belong Here. Listen. Care. Follow Through.

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