Corporate Support Manager

1 week ago

Barcelona, Philippines beBeeOperations Full time ₱900,000 - ₱1,200,000

Are you looking for a role that allows you to bring order to chaos? As an Operations Coordinator, you will be responsible for managing day-to-day operations, project timelines, and supporting events, partnerships, and communications.

The company is seeking an experienced Operations Specialist to act as the right hand to a busy CEO. This mid–senior level role requires someone who can wear many hats — from managing inboxes with smart triage and clear communication to maintaining CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.

Key Responsibilities:
  • Manage inboxes with smart triage and clear communication
  • Own calendar scheduling and coordinate internal and external meetings
  • Book travel and accommodation with foresight and efficiency
  • Take accurate meeting minutes and ensure follow-through on action points
  • Maintain CRMs with accuracy
  • Organise and maintain shared drives and filing systems
  • Compile and manage guest lists, RSVPs, and event reminders
  • Support with post-event surveys, reporting, and webinar content organisation
  • Handle member and partner onboarding, communications, and database updates
  • Manage general queries with professionalism and track RSVPs for activations
  • Compile year-end partner performance reports and presentation materials
  • Build and manage project trackers, timelines, and checklists
Requirements:
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach
Why This Role?

This is an opportunity to play a pivotal role behind a CEO leading one of the most dynamic areas of the media industry. The Operations Specialist will gain exposure to high-profile projects, partners, and industry events while working at the centre of a fast-paced environment.

Work Setup: Fully Remote; Offered as either part-time or full-time

8am – 4pm PHT (earlier start is a bonus, but not a must)

Apply by submitting your CV or emailing us directly.

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