Efficient Document Coordinator Position

24 hours ago

Baguio City, Cordillera, Philippines beBeeDocument Full time ₱450,000 - ₱600,000

As a skilled Document Manager, you will play a vital role in ensuring seamless documentation processes across interior design projects.

  • Organize, scan, copy and archive project documents in both digital and physical formats.
  • Review documents for accuracy and completeness, including contracts and project-related materials.
  • Update and maintain technical documents such as manuals, workflows, and specifications.
  • Ensure timely distribution of project documentation to internal teams and external stakeholders.
  • Maintain and regularly update document control registers, including post-contract records.
  • Create and manage document templates to standardize internal processes.
  • Support team members and clients in retrieving documentation when required.
  • Oversee documentation flow across departments to ensure consistency and accuracy.
  • Handle sensitive information with a high degree of confidentiality.
  • Prepare project reports and summaries as needed.
Requirements:
  • 2–4 years of experience in a document control or project coordination role, preferably within the design, architecture, or construction industry.
  • Strong understanding of project management processes and document lifecycle.
  • Excellent written and verbal communication skills in English.
  • Highly organized with a keen eye for detail.
  • Confident user of MS Office, especially Word and Excel; familiarity with document management systems is a plus.
  • Proactive problem-solver with the ability to work independently.
  • Strong multitasking skills and ability to prioritize workload in a dynamic environment.
  • Professional, personable and team-oriented.

This is an excellent opportunity for someone who can deliver exceptional results in a fast-paced environment.

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