Operational Efficiency Specialist

2 days ago

Baguio City, Cordillera, Philippines beBeeOperational Full time $1,500 - $2,500
Streamline Operations

We are seeking a highly organized and proactive Operational Specialist to enhance our backend operations, manage invoicing and time tracking, and bring essential structure to our fast-moving firm. At our company, you will take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency.

Key Responsibilities
  • Administrative Support:
    • Manage documents, trackers, and operational workflows efficiently.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff members.
    • Prepare and send client contracts using established templates accurately.
    • Track key deadlines and ensure critical actions are followed up on promptly.
  • Financial Operations:
    • Own and manage the invoicing process – ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while keeping records organized and up to date.
    • Support with finance-related administrative tasks: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays, discrepancies, or red flags effectively.
  • Research & Coordination:
    • Research relevant awards, events, partnerships, and apply to them as needed.
    • Support with ad hoc projects, market research, and executive reporting duties.
    • Help manage calendars, reminders, and weekly execution checklists efficiently.
Requirements
  • Bachelor's degree or higher in Finance, Accounting, Business, or a related field is preferred.
  • Proven experience in administrative, financial operations, or operational support roles is essential.
  • Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it.
  • Experience handling complex invoicing operations is required.
  • Takes initiative and figures things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error.
  • Professional communication skills, both written and verbal, are necessary.
Nice to Have
  • Background in staffing, outsourcing, or recruitment operations would be beneficial.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments is an asset.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc., is desirable.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks is a plus.
About Us

We value teamwork, creativity, and innovation. We believe that our employees are the backbone of our success, and we strive to create a positive work environment that fosters growth and development.

  • Operational Efficiency Specialist

    1 day ago

    Baguio City, Cordillera, Philippines beBeeAdministrative Full time $12,000 - $18,000

    Administrative Operations SpecialistThis role plays a key part in supporting finance, people operations, and administrative efficiency across the business.Key Responsibilities:Banking & Credit Card Administration: Initiate and track payments across multiple bank and credit card accounts, reconcile monthly credit card transactions and maintain up-to-date...

  • Operational Efficiency Expert

    2 days ago

    Baguio City, Cordillera, Philippines beBeeAutomation Full time ₱1,500,000 - ₱1,700,000

    Automation SpecialistWe are seeking a highly skilled automation professional to serve as the backbone of our operations. This role is ideal for someone who thrives on streamlining processes, connecting systems, and enabling teams to work smarter.Partner with cross-functional teams to identify automation opportunities and implement process...

  • Operational Efficiency Specialist

    1 day ago

    Baguio City, Cordillera, Philippines beBeeOperational Full time $40,000 - $60,000

    Operational Assistant RoleWe are seeking a highly organized and detail-focused Operational Assistant to manage our backend operations, ensure timely invoicing and time tracking, and bring essential structure to our fast-moving organization.Key Responsibilities:Administrative SupportManage documents, trackers, and operational workflows to maintain...

  • Operational Efficiency Expert

    1 day ago

    Baguio City, Cordillera, Philippines beBeeAnalytical Full time ₱228,000 - ₱300,000

    Job DescriptionWe're seeking a seasoned Business Systems Analyst to optimize our internal tools, systems, and workflows. This role is ideal for someone who thrives on simplifying complexity, streamlining technology, and continuously enhancing operational efficiency.As we grow, it's crucial that our systems align with strategic objectives, scale effectively,...

  • Optimize Operational Efficiency

    2 days ago

    Baguio City, Cordillera, Philippines beBeeProcess Full time ₱6,000,000 - ₱9,000,000

    As a seasoned Process Optimization Specialist, we seek an analytical and detail-oriented individual to join our team in a fast-paced digital content environment.Key ResponsibilitiesConduct thorough audits of operational workflows to ensure compliance with policies, regulations, and industry best practices.Analyze current business processes to identify...

  • Efficient Task Manager

    1 day ago

    Baguio City, Cordillera, Philippines beBeeVirtualTask Full time ₱360,000 - ₱372,000

    We are currently seeking a highly organized and skilled professional to manage and prioritize daily tasks, collaborate with team members and clients, and deliver high-quality outcomes within deadlines. A Virtual Task Assistant plays a crucial role in ensuring seamless day-to-day operations.Key ResponsibilitiesEvaluate task requirements and prioritize...

  • Transforming Businesses Through Efficient Practices

    1 day ago

    Baguio City, Cordillera, Philippines beBeeOperational Full time ₱1,000,000 - ₱1,500,000

    Operational Excellence SpecialistWe are seeking a skilled Process Improvement Professional to drive operational excellence across our organization. As a key member of our team, you will be responsible for analyzing and optimizing cross-functional processes to increase efficiency, velocity, scalability, and quality.The ideal candidate will have a proven track...

  • Efficient Process Engineer

    1 day ago

    Baguio City, Cordillera, Philippines beBeeAutomation Full time $1,000 - $1,500

    We are seeking a seasoned professional to fill the Automation Specialist role at our organization. As an Automation Specialist, you will be responsible for crafting workflows that streamline internal operations, eliminate manual tasks, and support scalable growth.Key Responsibilities:Develop end-to-end automation workflows using n8n, Make, and Google Apps...

  • Operational Excellence Specialist

    2 days ago

    Baguio City, Cordillera, Philippines beBeeQuality Full time ₱1,050,000 - ₱1,560,000

    Job OverviewA Quality Assurance Specialist role has become available in our Operations department, focusing on evaluating client support projects and administrative duties to identify areas for improvement. The ideal candidate will contribute to improving the customer experience, boosting agent efficiency, and maintaining company standards.

  • Support Operations Specialist

    2 days ago

    Baguio City, Cordillera, Philippines beBeeProductivity Full time ₱55,000

    Support Operations Specialist RoleThe role of a Support Operations Specialist involves facilitating administrative operations and enhancing productivity through AI-driven tools.Key ResponsibilitiesDevelop and implement efficient business processes to boost team productivity.Leverage software applications to streamline workflows and provide staff...