Senior Event Planner

The Senior Events Coordinator will play a pivotal role in planning and executing employee gatherings for our distributed workforce, bringing events and gathering models to life.

This position involves working closely with the Sr. Events Manager to power the planning and flawless execution of employee gatherings, including venue sourcing, vendor coordination, on-site support, food & beverage selection, programming guidance, and post-event wrap-ups.

As part of the Employee Experience org, you'll drive the logistics behind events and offsites, from small team gatherings and functional offsites to larger leadership meetings and flagship programs.

• End-to-end logistics: Coordinate event and offsite logistics for small, medium, and large-scale gatherings, incorporating inter-island travel nuances, seasonality, and permitting into recommendations and plans.
• Planning discipline & systems: Build clear planning artifacts and keep stakeholders aligned on milestones and responsibilities, operating/maintaining core workflows/systems (Swoogo, Navan, Coupa) with strong data hygiene.
• Vendors, invoices & contracts: Manage and build rapport with key vendors, collect bids and negotiate within guardrails, evaluate new venues/vendors with budget-conscious proposals, review contracts, and ensure accurate processing.
• Attendee comms & travel: Serve as the first point of contact for attendee inquiries, manage travel and registration, draft/send event communications, produce simple post-event recaps, and leverage AI to standardize briefs, comms, and run-of-show variants.
• Onsite Operations: Be the calm, grounded presence when on-site supporting events, seamlessly managing setup, signage, registration, and troubleshooting in-the-moment needs.
• Crossfunctional Collaboration: Partner closely with teammates across Employee Experience, People Ops, Comms, and Executive Admin to ensure alignment on timelines, roles, and responsibilities for seamless event execution.
• Measurement & improvement: Collect feedback and metrics, document learnings, and help evolve repeatable templates and best practices.

• Relevant Experience: 3–5 years in events coordination, operations, or hospitality (corporate or agency experience is a plus).
• Organizational Excellence: Impeccable organization and attention to detail, comfortable juggling multiple timelines and priorities.
• Operational Rigor: Bias for action and getting things done, staying calm under pressure, anticipating needs, and solving issues before they escalate.
• Exceptional Communicator: Strong written and verbal communication.
• Vendor, Events & Budget Fluency: Knowledge on event, vendor, and budget basics, making disciplined cost-control decisions and providing clear, ROI-based tradeoff recommendations.
• Tools & AI Fluency: Proficiency with collaboration, PM, and event tools (Google Workspace, Swoogo, Navan, Coupa), and adopting new tools that drive automation and efficiency, including AI.
• Growth mindset: Eager to learn, take on ownership, and contribute to playbooks, templates, and continuous improvement.

We're committed to creating an inclusive workplace where everyone feels valued and empowered to do their best work. We celebrate diversity and strive to create a culture where everyone feels welcome and supported.

At Thumbtack, we offer a range of benefits to support your well-being, growth, and success. These include opportunities for professional development, flexible work arrangements, and competitive compensation packages.

Thumbtack is an equal opportunity employer, proud to be an affirmative action employer, and disabled-friendly. If you require accommodations during any part of the application process, please let us know by contacting recruitingops@thumbtack.com.