Construction Industry Executive Assistant

2 days ago

Las Piñas, National Capital Region, Philippines beBeeAdministrative Full time ₱63,700 - ₱87,900
Executive Assistant to Construction Professionals

At Wing, we are seeking a skilled and organized Executive Assistant with a background in the construction industry. This role will provide support to our executive team, managing calendars, scheduling meetings, and coordinating travel arrangements.

Responsibilities:

  • Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations specific to construction projects.
  • Handle confidential information with discretion, ensuring compliance with industry regulations.
  • Assist in organizing and maintaining project documentation, contracts, and permits.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams.
  • Monitor project timelines and deliverables, providing updates to executives as needed.
  • Conduct research related to construction materials, vendors, and industry best practices.
  • Manage expense reports and assist in budget tracking for construction projects.
  • Organize and maintain the executive's filing system, both electronic and physical.
  • Perform general administrative tasks to support the executive team.

Requirements:

  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years of experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills: High proficiency for reviewing detailed documents, drafting professional correspondence, and clear communication with clients and team members.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy.
  • High attention to detail and problem-solving skills.
  • Tech-savvy with knowledge of cloud-based systems and virtual communication tools

Benefits:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Work Schedule: US work hours (20-40 hours per week)

Location: Remote job opportunity

Salary Package: Up to PHP 80,500 per month

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