Operational Performance Coordinator

1 day ago

Pasay, National Capital Region, Philippines beBeeOperational Full time $1,000
Operational Support Specialist

We are seeking an organized and proactive Operational Support Specialist to optimize our backend operations. This role involves managing invoicing, time tracking, and contract administration while ensuring day-to-day efficiency.

Main Responsibilities:
  • Administrative Support:
    • Manage documents, trackers, and operational workflows
    • Oversee and audit Hubstaff time tracking for all contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations:
    • Own and manage the invoicing process - ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination:
    • Research relevant awards, events, partnerships, and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Nice to Have:
  • Background in staffing, outsourcing, or recruitment operations
  • Confident enough to hold founders and stakeholders accountable when needed
  • Experience working in international, fast-paced startup environments
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks
Why This Role?
  • Part-time or Full-time
  • Remote position

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