Real Estate Operations Specialist

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeTenant Full time ₱7,200 - ₱7,800
Job Opportunity for Assistant Property Manager/Tenant Services Coordinator

We are seeking a detail-oriented and organized professional to support our commercial property management operations. This role requires experience in property management, with a focus on lease administration, vendor coordination, work order tracking, and financial reporting.

This is a behind-the-scenes role, primarily handling communications via email, managing property operations, and assisting property managers with financial and administrative tasks.

The ideal candidate will have strong organizational and multitasking abilities, excellent written communication skills, and proficiency in Excel, SharePoint, and Microsoft Office Suite.

Responsibilities:
  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense (CapEx) projects and non-CapEx repairs.
Requirements:
  • Experience:
  • Property management experience required, with a focus on commercial properties.
  • Experience using Yardi or similar property management software is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills.
  • Proficiency in Excel, SharePoint, and Microsoft Office Suite.

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