Remote Association Manager

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAssociation Full time $45,000 - $60,000
Association Manager

We are seeking a highly organized and detail-oriented Association Manager to join our team. This role will oversee a portfolio of homeowner associations (HOAs), acting as the primary point of contact for board members, homeowners, and vendors.

The ideal candidate will have a minimum of 2 years' experience in HOA management, property management, or real estate coordination. They will be responsible for scheduling and remotely facilitating board meetings and annual meetings, preparing agendas, collecting supporting documents, and coordinating meeting minutes with administrative support.

The Association Manager will also track and manage HOA compliance matters such as rule enforcement, owner correspondence, and architectural review processes. Additionally, they will collaborate with internal accounting to ensure budgets, dues, and financials are accurate and delivered on time.

Maintaining digital records including governing documents, insurance, meeting notes, and maintenance logs is also a key responsibility. The successful candidate will be comfortable working independently, managing multiple projects and deadlines.

A proficiency in Google Workspace, Zoom, and HOA/PM software (AppFolio, Buildium, or similar) is required. CINC Systems experience is preferred.

  • Key Responsibilities:
  • Serve as the main liaison for HOA boards and homeowners via email, phone, and video conferencing.
  • Schedule and remotely facilitate board meetings and annual meetings.
  • Prepare agendas, collect supporting documents, and coordinate meeting minutes with administrative support.
  • Track and manage HOA compliance matters.
  • Collaborate with internal accounting to ensure accuracy and timeliness.
  • Maintain digital records including governing documents, insurance, meeting notes, and maintenance logs.
Requirements
  • Minimum 2 years' experience in HOA management, property management, or real estate coordination.
  • Exceptional organizational skills and attention to detail.
  • Comfortable working independently, managing multiple projects and deadlines.
  • Proficiency in Google Workspace, Zoom, and HOA/PM software (AppFolio, Buildium, or similar).
Benefits
  • 100% remote work arrangement.
  • Flexible work hours.
  • Opportunity to work with a fast-growing company in the vacation rentals and association management industry.
Success Metrics
  • Responsiveness to board and homeowner communication within 1 business day.
  • On-time delivery of meeting agendas, budgets, and reports.
  • Positive feedback from boards (CSAT or qualitative).

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