Education Onboarding Specialist

2 days ago

Makati City, National Capital Region, Philippines beBeeOnboarding Full time ₱40,000 - ₱60,000
Job Overview

This role entails overseeing the comprehensive onboarding lifecycle for temporary education professionals, encompassing credentialing, background checks, documentation, and compliance with district and state regulations.


Key Responsibilities
  • Compliance and Onboarding
    • Manage end-to-end onboarding workflows for contractors from offer to start date
    • Verify state licensure, credentials, and certifications for school personnel
    • Coordinate and track background checks, TB tests, fingerprinting, and other pre-employment requirements
    • Maintain accurate and up-to-date records in our internal systems and with client portals
    • Communicate with contractors regularly to ensure timely submission of onboarding documents
    • Liaise with recruiters, account managers, and school district contacts to meet onboarding deadlines
    • Conduct routine audits to ensure contractor files remain compliant throughout assignments
    • Stay abreast of state-specific school staffing regulations and adjust processes as needed

  • Payroll Support
    • Ensure all contractor information (tax forms, direct deposit, rate confirmations) is complete and accurate for payroll processing
    • Review weekly timesheets for completeness and accuracy and flag discrepancies for resolution
    • Coordinate with the payroll team to ensure timely and accurate payment to contractors
    • Serve as the primary point of contact for contractor pay-related questions
    • Assist with pay rate updates, stipend tracking, and contractor time off documentation
    • Help maintain compliance with wage and hour laws across multiple states

  • Client Management
    • Prepare and send client contracts to school district contacts for review and signature
    • Track the status of outgoing contracts and follow up to ensure timely return
    • Maintain organized records of signed contracts and related documentation
    • Coordinate with internal teams to ensure contract terms are accurately reflected in billing and compliance workflows
    • Serve as a liaison between sales, HR and Operation teams regarding client contract status and updates

    Requirements
    • Bachelor's degree in a relevant field preferred
    • Minimum 2+ years of experience in an onboarding, compliance, or credentialing role required
    • Strong knowledge of school district onboarding and credentialing requirements preferred
    • Experience onboarding temporary employees across multiple states preferred
    • Familiarity with background check processes, fingerprinting requirements, and state-specific compliance laws
    • Knowledge of education compliance and credentialing regulations, including state departments of education also preferred
    • Proficiency in using applicant tracking systems and credential management tools
    • Excellent organizational skills with the ability to handle multiple priorities in a fast-paced environment
    • Clear written and verbal communication skills
    • Detail-oriented and process-driven, with a proactive approach to problem-solving
    • Ability to work independently and collaboratively across teams

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